Super Fitness Health BlogHiring a Virtual Executive Assistant – Four Tips
Have you been planning on hiring a virtual executive assistant? These three suggestions will help simplify the job and add to its success. Virtual executive assistants are ideal for a business if he or she is precisely appropriate for what you need. Normally, he or she will schedule meetings, workshops, and appointments, handle email, produce and disseminate internal reports, and so forth.
Therefore, the first thing you must seek when outsourcing is how proficiently he or she speaks your language. It’s really important that the virtual assistant have the ability to engage in effective communication with you and your clients via e-mail and telephone.
The second important thing is that she / he be experienced with Microsoft Office. Your company might need you to provide a presentation, or to put information obtained from various advertising studies together into a database or a newsletter. A virtual assistant should have the capacity to work with Microsoft Office and equivalent programs so as to proficiently do what’s requested of them.
Availability is the third necessary aspect. You must be able to access necessary services as and when you need, that person being your virtual assistant. It’s vital that you’re in agreement with regards to his or her approximate hours of availability. Thankfully, technology nowadays can facilitate 24 x 7 availability if need be. It’s crucial to ascertain the best way to remain in touch, and the best time for this.
The fourth crucial thing for hiring virtual executive assistants is to set up billing and fees. Don’t forget that the reason for outsourcing is to save cash, work, and time. Only outsource the services which do one or more of the things we already discussed. So that you can identify the normal costs for a good virtual executive assistant, an internet search may be carried out. Offer a bit less than the market price for a probationary period where you both can explore whether or not you suit one another’s criteria. After finding a suitable applicant, determine an amount that will make him or desire to remain with you.
Don’t forget that on every occasion you engage a new virtual executive assistant, you will need to devote time from your business to teach him or her. Money, time and effort is what is generally required. Thus, it is more reasonable to keep the (good) applicant you decide to hire both contented and eager to do the work.
At the beginning of the relationship, offer to pay your assistant by check, PayPal, bank transfer, or some alternative means and then select the method that works best for the two of you. In addition, you need to finalize the billing frequency in advance so that neither you or the virtual executive assistant wind up with any complaints. It’s a good practice to have him or her bill you for the outsourcing work conducted, so the payment can be recorded and justified.
As time passes, you will be able to nurture a mutually gratifying professional relationship with your virtual executive assistant, and with his or her help you will be able to drive your business towards success.
Comments are currently closed.