Super Fitness Health BlogSave Time with Personnel Scheduling Software
If your administration staff are still assigning shifts manually to workers there is scope for a huge decrease in administration time each week. Using a shift scheduler a suitable shift schedule can be automatically produced for each employee.
To achieve this the manager enters the range of shift available as well the type of employee that are suitable for these shifts. The employees enter the times they are available during the week. Since the system knows when employees are available to work and when they are assigned shifts they will be able to work them. The schedule algorithm can take into consideration complex scheduling rules such as meeting the amount of hours each employee is contracted to work.
The web based scheduler brings a new possibility to manage shifts completely on its own without relying on the manager. If someone can no longer work a shift they can put it up for transfer on the system. Previously this would have involved a lot of communication with the shift manager who would have subsequently had to contact individual employees to find a replacement.
Similarly using the system employee can request what shifts they wish to work when the next schedule is produced. Since the employees are involved in the process of what shifts they are given they tend be much more satisfied with the end result. If a certain shift is very popular too many employees can request that shift. In this case the employees with the highest ranking are given the shift.
The employee scheduler frequently also manages the time off taken by staff. When a staff member is added to the service the number of days holiday they are allowed to take is specified. Each staff member can make request for days off until their allocation of days off has been reached. Usually the manager has to approve each day off taken before the employee is removed from the shift schedule.
If the majority of your staff are part time with shift schedules that change often it can be difficult for them to remember when they are working. Hence some personnel scheduling software will remind the employees via a text message or email that their shift begins in a couple of hours. These reminders can dramatically reduce the amount of missed shifts.
Since the system is web based it is not possible for employee to lose the shift schedule given to them. The employee can easily just login to the system from their home computer to see their shifts.
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